- 1. What is an Apostille and what is its purpose?
An Apostille is a certificate that authenticates the signature of a public official on a document for use in another country. An Apostille certifies:
- the authenticity of the signature of the public official who signed the document,
- the capacity in which that public official acted, and
- when appropriate, the identity of the seal or stamp which the document bears, e.g. a notary public seal.
- THE APOSTILLE DOES NOT VALIDATE THE CONTENTS OF THE DOCUMENT.
- 2. Does the California Secretary of State issue an Apostille or Authentication Certificate?
- The California Secretary of State issues a single Apostille for documents to be used outside of the United States, regardless of the country of destination.
- 3. I have a birth or death certificate issued in California. For which public official's signatures can the California Secretary of State issue an Apostille?
For birth and death certificates, the California Secretary of State can issue an Apostille
for the signatures of:
- county clerks and their deputies,
- county recorders and their deputies, an
- the State Registrar (California Department of Public Health).
If your birth or death certificate was issued by a city- or county-level agency and has the signature of a Health Officer or County Registrar (e.g. Local Registrar, Registrar of Vital Records), prior to presenting to our office for authentication, one of the following may be required:
- have that birth or death certificate certified by the county clerk’s office in the county in which it was issued, or
- obtain a certified copy of that birth or death certificate from the county recorder or State of California Department of Public Health.
The signature, name, and title of the public official can be found at the bottom of a birth
or death certificate.
- 4. Who can request an Apostille in person?
- Any individual can request an Apostille on behalf of themselves or on behalf of anyone else. Additionally, the requester does not need to be related to any person(s) named in the document.
- 5. Can I get an Apostille for a territory within the United States, e.g. Puerto Rico?
- Apostilles can only be issued for documents to be used outside the United States of America. Accordingly, we do not issue Apostilles for Puerto Rico, Guam, United States Virgin Islands, Northern Mariana Islands, American Samoa, or any other American territories or possessions. Generally, the notarial act is sufficient for use in any American territory or possession.
- 6. Can we issue an Apostille for a document in a language other than English?
- Yes. If the notarization of the document is in English, the California Secretary of State can issue an Apostille. The rest of the document can be in any other language. If the notarization of the document is in English, the California Secretary of State can issue an Apostille. The rest of the document can be in any other language.
For more Information, please contact us.
(Acknowledgment to the National Notary Association for content on this page)